Microsoft has announced that it will be sending thousands of audit request letters to its licensing customer base. If you haven’t received a Microsoft letter announcing an audit request yet, you very likely will before the end of 2014. This can be an intimidating task to take on for some businesses, but it doesn’t have to be. Our certified Microsoft Licensing experts at SoftwareMedia.com will walk you through the process of making sure you are compliant, making it as painless and stress-free as possible. See our FAQ here.
There are 3 Types of Licensing Audits Microsoft Uses to Ensure Compliance
- Microsoft Licensing General Partners Self-Audit Requests
- Software Asset Management (SAM) Engagements
- Legal Contracts and Compliance (LCC) Audit
Microsoft Licensing General Partners Self-Audit Request
Most companies will be receiving a Microsoft self audit letter, the most lenient audit type Microsoft employs. Microsoft asks companies to verify their compliance by executing a self-audit by a specific date. The letter usually states,
“The purpose of the internal self-audit is to allow the parties to update the number of licenses granted under the Agreement. Please be advised that any removal of Microsoft software currently in use across your enterprise as of the date of your receipt of this notice in order to comply with existing contracted number of licenses will be considered a violation of the terms of the Agreement. An example of self-certification email has been provided below for your convenience.”
You will typically be required to provide evidence of your compliance by sending them the software keys you have, which they will compare with their records.
If you have received one of these letters our licensing experts are on hand now to help you through this process. Call us today!
Software Asset Management (SAM) Engagements
A SAM Engagement is a voluntary process Microsoft promotes to its licensing customers to make sure you are not over or under licensed. SAM Engagements are a collaborative process, paid for by Microsoft, using one of their Software Asset Management partners. This is a value-added service that is effectively an audit. Since Microsoft pays for the audit they will see your licensing inventory, and if you’re not compliant you could very easily get stuck with a large bill. There are many factors that contribute to licensing compliance, and most companies will be non-compliant in some way. Before going forward with a SAM engagement be sure to give our licensing experts a call. We will likely be able to save you a significant amount of money.
Legal Contracts and Compliance (LCC) Audit
If you decline a SAM engagement for too long or Microsoft can identify major inconsistencies in your purchase record, they may request an Legal Contracts and Compliance Audit. They will look at your Microsoft License Statement for areas of non-compliance so that they can take more assertive legal action. Again, our licensing experts can help you avoid the potentially high costs associated with an LCC Audit. Call today if you have doubts about your licensing compliance.
Make Sure Your Business is Compliant