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SoftwareMedia Blog | August 21, 2014

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Protecting Your Business And Its Data

Protecting Your Business And Its Data

As a business grows and develops so does the risk of security breaches. Not all security breaches are malicious, as many are caused accidentally though human error. As you employ more workers, install new hardware and begin using new devices it is essential to be aware of the potential threats that you are opening your business up to. These are threats that could not only cost you money, but your reputation too. By paying close attention to your IT security and utilizing the experience of IT professionals you can ensure your business is protected before it is too late.

There are many things you can do to keep your business network and data safe and healthy.

Educating your employees

One of the most important things you can do to protect your business and its data is to educate your employees and enforce security policies. It is essential that your employees understand their role in protecting your business data, as this can help to reduce human errors which are one of the biggest contributors to security breaches.

Implementing a password policy within the workplace is very important. It is within your power to set strict rules about the passwords used by employees to access your business network. For example many companies require their employees to create passwords that contain lower case, upper case, mixed symbols and numbers. Passwords should not be related to a member of staff in anyway and should expire after a certain number of days.

You can also set policies regarding the storage of business data. Your employees need to know what data they should and should not keep a record of. It is essential that business data is encrypted to prevent hackers from being able to access it. It is also important that back-up copies are made and stored safely in order to minimize damage caused by unexpected disasters.

Encrypting data

Any time important data is stored on your business network or shared over the internet (no matter how secure the connection is) it must be encrypted. This also applies to data stored on hard disks and USB drives, as even if they are stolen, the data will not be readable.

Updating software

In order to maximize the security of your network it is essential to regularly update your anti-virus, anti-spyware and firewall software. Most programs will notify you when there is an update available. Updating your software can prevent hackers from accessing your network and stealing your business data. It is also important to run regularly scans to ensure that viruses have not been planted within your network files.

Backing-up files

You never know when a disaster is going to impact your business, which is why it is essential to keep back-up copies of your business data. Back-up copies should be kept in a secure location, like and off-site data center or virtual cloud storage. It is essential to have a disaster recovery plan in place so that your employees understand the importance of the procedure. Your plan should be tested regularly as it would be no good to find out that your backup copies do not actually work, in the middle of a disaster.

Securing mobile devices

With more and more businesses employing staff to work remotely or on-the-go there is a greater need for mobile devices like smart phones and tablets to under-go security checks. Many employees that work remotely or visit clients in public places will use Wi-Fi connections that do not belong to the business they work for. It is essential that you protect your business network by securing the mobile devices to prevent people from outside your business from gaining access to your system. The more vigilant you are in securing these devices, the safer your business data will be.

If you have staff working remotely, you will need to secure the mobile devices they use.


Securing your business and its data can be time consuming, expensive and difficult, which is why it is recommended that you work with an experienced IT company. They will be able to offer practical and simple solutions that are tailored to meet your business’s needs and requirements. The most important part of IT security is educating your employees. Informing them of their importance in defending your data and implementing best practice will reduce human error and help to prevent future cyber-attacks on your business.

Written by Nathan Griffiths who recommends IT support services in London.

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