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SoftwareMedia Blog | August 20, 2014

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Teach Your Employees Technology Security

Teach Your Employees Technology Security

All your employees who use a PC, laptop and mobile devices are vulnerable to technology security attacks but they can also help you safeguard your company’s data integrity. You may have all the latest security programs, firewalls, antivirus, etc. but if your employees don’t know how to use them properly, they are useless. Small businesses usually cannot afford a permanent IT team so it is best that your employees are trained to maintain data security. Here are ways to teach your employee about technology security.


Emails are common targets of hackers and scammers. They have evolved through the years and have come up with targeted attacks. They can persuade your employees to take actions or expose data regarding the company and their personal lives without them knowing that they have been tricked.

Tell your employees not to open suspicious emails and attachments. If they don’t know who the email is from, they should just delete it. Attachments that have a “.exe” extension are especially dangerous as these are executable programs that may contain malware. All attachments should be scanned with antivirus software prior to opening. Disable the “automatic download attachments” feature in your emails. Finally, passwords should be strong, at least 8 characters long and with a combination of upper and lower case letters, numbers and symbols.


You may probably have teleworkers or employees that work from home or anywhere they choose to. These employees are vulnerable to cyber criminals if they use Wi-Fi from public places such as coffee shops, restaurants and the mall. These are notorious access points for cyber criminals as they are open networks meaning they do not have data encryption. Emails, passwords and other personal confidential information can be transmitted across these networks. Tell your employees to choose a password protected wireless connection and do not open sensitive company data while using this connection.

They should also know how to turn on their firewalls and how to disable file sharing. All their folders should be private. If you have teleworkers, it is best to consider securing your data by using cloud computing. You can store your files in the cloud, manage and share them with everyone on your team. There are various cloud packages to choose from and you can surely find one that fits your budget.

Smartphones and tablets

The development of smartphones and tablets has made our lives easier. We can access work through these devices wherever we are as long as we have an Internet connection but the problem also lies there. These mobile devices are now also prime targets for attacks. It is better if you provide your employees with a company approved device that has all the security measures installed in it. If you have a ”bring your own device” policy, make sure that all gadgets are very well protected and set guidelines on where, when and how to access company information.

You should also install tracking software in all your devices. If your device gets stolen, you can track it using GPS. You should also be able to wipe your gadgets clean should any theft occur to protect valuable company information.

Everyone in the company must be involved in safeguarding the company’s intellectual and physical properties. Your employees should report attacks and suspicious Internet activity as soon as they happen.

Hi, my name is Ian G. I’m a tech blogger and a programmer. I also have a website that gives more info about company security. 

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